Rapid procurement / LWA

What is the VEGA Leader with Associate (LWA) Award?

VEGA’s LWA is not like other LWAs. When choosing to use the VEGA LWA mechanism, USAID Missions can expect the following benefits: 

  • Fast: 35-day turnaround from receipt of RFA
  • Unique: It is the only USAID mechanism with a competitive internal procurement process among VEGA Member organizations.
  • Flexible: It is an administratively easy mechanism that is highly responsive to Mission needs and there is no award ceiling
  • Cost-Effective: VEGA’s low overhead and use of highly skilled volunteers leverage the USAID dollar
  • Responsive: VEGA’s proposal development process is highly interactive & responsive to Mission directives. USAID representatives are encouraged to participate in proposal reviews.
  • Member NGO’s: VEGA Members have over four decades of experience in 140 countries across the broad spectrum of E3 and BFS requirements
  • Long-term: Programs awarded under the VEGA LWA can continue for 5 years beyond the June 2017 LWA end-date.

Handy Guide to the VEGA LWA Advantage (PDF)

How Long Does it Take?

VEGA: On average, it takes VEGA 75 days from receipt of an RFA from the Mission to sign an award with implementing partners.

Agency (without VEGA): The USAID average is 160 days for an RFA and  225 days for an RFP.

What is the Process?

VEGA LWA’s are enacted through five steps:
  1. The Technical Office submits a Program Description (Scope of Work) to the VEGA Agreement Officer’s Representative (AOR). The AOR confirms that the work is consistent with the Leader Agreement and approves the Program Description or sends it back for revisions.
  2. Once approved, the Contracting Officer for the Mission issues a request for proposal to VEGA.
  3. VEGA undertakes an internal competition among the consortium members to find the best candidates and most qualified implementing organizations. The Mission may participate in this selection process, if desired, by appointing a mission staff person to serve on the selection panel.
  4. VEGA submits the Technical and Cost proposal to the Mission.
  5. Mission review and approval leads to an Associate Award, Cooperative Agreement in which a mission staff person is designated as the AOTR for the activity.

VEGA manages two separate competitions: one for implementation among our members and one for impact evaluation among our M&E Resource Partners.

Mission Representatives are invited to participate on the selection committees for both competitions.

Detailed VEGA LWA Information for USAID Administrative Officers and Mission Representatives (PDF)

Cost Share

VEGA offers – on average – a 15% cost-share over all programs, but this could rise to 20-25% by drawing more heavily on our talented pool of Volunteers.

Get more information / Start the Process

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